PTA Standing Rules
last updated 9/27/2018
These standing rules are supplemental to the Uniform Bylaws of the Washington State PTA, or Bylaws
Wedgwood PTA Standing Rules
These standing rules are supplemental to the Uniform Bylaws of the Washington State PTA, or Bylaws (http://www.wastatepta.org/new/WSPTA_Bylaws_2016-17.pdf)
The name of this unit shall be Wedgwood PTA local unit number 6.15.355 of the WSPTA.
This unit is a non-profit corporation recognized by the State of Washington. It is the responsibility of this unity to renew the Articles of Incorporation annually, prior to March 1. The incorporation number of 2-283740-5
This unit’s Employer Identification Number is 91-1260518
This unit is recognized by the Internal Revenue Service as a non-profit, tax exempt organization under Section 501(c)3 of the Washington State tax code.
This unit shall keep at least two (2) copies of each of its legal documents. These include items such as; evidence of corporate status, charitable solicitations act compliance, tax exempt status, governance, insurance and other finance or federal tax related documents.
The membership fee of this organization shall be at least $5.00 above the combined national, state and Seattle Council PTA fees. (see Bylaws Article 4, Section 4).
The students of Wedgwood Elementary shall be considered honorary members of this unit without voice, vote or privilege of holding office.
The elected officers of this unit shall be: President/Co-Presidents; Vice Presidents; Secretaries and Treasurer/ Co-Treasurer; Past-President (see Bylaws, Article 5, Section 6). These elected officers shall constitute the Executive Committee. The elected officers shall be elected during the second half of the school year, prior to April 30. An officer may hold a position no more than two consecutive school years (see Bylaws, Article 5, Section 6).
The Board of Directors shall consist of the elected officers and standing director positionsas designated below. The director positions are appointed by the Executive Officers and are entitled to one vote at the Board Meetings regardless if there is more than one person fulfilling the duties of that director position. A director may hold a position no more than three consecutive school years. All PTA Board members must be members in good standing.
Board of Director meetings of this unit shall be held monthly by the President or Co-Presidents hereafter referred to as Board meetings. A majority of those on the board shall constitute a quorum (see Bylaws, Article 5, Section 9). Other PTA members, non-PTA members or staff members may be invited to attend the board meeting but are not entitled to vote.
Business of the Board which occurs between Board meetings may be conducted by email following regular approval procedure. This business shall be captured as an addendum to the previous months minutes for approval at the next board meeting
General membership meetings of this unit shall be held a minimum of two times during the school year. General membership meetings shall be open to PTA members and parents and staff who are not members of the PTA. However, only dues-paying PTA members may vote at the meetings. The first general meeting shall be held for purposes of but not limited to adoption of the standing rules, and perhaps election of the nominating committee (this may be done through an electronic vote) and the last general meeting for election of officers and adoption of the next year’s budget. Additional meetings shall be held at the direction of the Board of Directors. A quorum shall consist of 10 or more PTA members (see Bylaws, Article 5, Section 10)
The nominating committee shall be elected according to the Bylaws (Article 5 Section 5)
An office shall be declared vacant if that person misses three (3) consecutive meetings, unless excused by the President or Co-Presidents.
Voting delegates to the State PTA/PTSA Council shall be the President or Co-Presidents, and two (2) or three (3) authorized delegates as necessary (see Bylaws, Article 5, Section 3).
The standing Board of Directors positions requiring directors may include but are not limited to: Communication; Fundraising; Membership, Events, Legislative Liaison, Special Education Liaison, Diversity & Inclusion, Garden and Facilities. Directors may also be represented by more than one individual in a co-position.
Golden Acorn Award, Outstanding Educator Award and Honorary Lifetime Memberships may be given annually. Multiple awards may be given.
The standing rules shall be adopted annually by a majority vote at the first general membership meeting.
The standing rules may be amended at any regular membership meeting by two-thirds (2/3) vote, or if previous notice has been given, by majority vote.
Parliamentary authority shall be Robert’s Rules of Order, Newly Revised.
The Board may reallocate funds as needed up to a limit of $5,000 annually by majority vote of the Board.
An annual audit of financial records shall be performed as outlined in the Uniform Bylaws annually (see Bylaws, Article 5, Section 9.F.2).
The Treasurer(s) shall have the authority to disburse funds, from the PTA reserves, prior to the first General Membership meeting in September. These funds shall be used to meet PTA financial obligations which occur during the summer and at start of school events. The total amount of the funds shall not exceed $5,000.
The Board may transfer funds from PTA reserves up to a limit of $5,000 annually by majority vote of the Board.